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Business Copier Lease- why your Business Needs them Business copiers are capable of performing numerous functions like printing, scanning, faxing among others which are all basic tasks for a firm. Even though the business copier is vital and necessary for business functions, it might be hard for small and medium companies to afford one as they may have other ways in which they intend to utilize the capital. It therefore becomes more economical to go for the option of business copier leasing. If an organization buys a machine, they end up stuck with it for long since buying a new or advanced machine requires the company to spend more money. But in leasing, you can get the most advanced tool for use where you pay for purchasing and using the equipment in monthly installments for a period provided by the lessor. Towards the end of the period, you can pay the remaining amount and purchase the product you have been using. Lease plans covering the service and support are the best way of upgrading business infrastructure. Copier Leasing- Things to Note Often, most copier leases charge on a volume basis. It is important that you are aware of the amounts you produce each month to know for certain whether leasing is the most cost effective option for you. Ask your lease vendor about a minimum print requirement too if they charge on the volume they may require a base number of monthly copies.
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Although maintenance is often included in the lease, toner is not. Toner cartridges are expensive, so ensure that you include the cost estimates for their replacements in your budget. Again, by having a clear idea of the number of copies you make monthly you will be able to forecast.
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The maintenance agreement does not include parts. You need to be in the clear of what is covered and what is not. Ask the lease company if they offer emergency repairs and if they do, what time are they provided and at what cost. Ensure that you can get a replacement copier if yours breaks down. You do not want to be left without a copier for a long time. Importance of Copier Leasing for Businesses Copier leasing helps in avoiding large capital investment which frees up money to be used for more pressing needs. The ownership of the machine is of secondary importance especially when you consider the rate at which IT equipment depreciates. In case of a copier and printed combination the return on the investment comes from its output, not the hardware itself. When you look at it in this way, leasing is the best option as compared to buying. The costs for both the lease and maintenance contract are fixed, meaning you know your monthly budget well in advance.